What shows are for
Shows are public listings for confirmed or upcoming performances — date, time, venue, description, entry info, and lineup. Artists can list a show themselves or accept lineup invitations from venues and organizers.
The public list supports All / Today / This weekend / This month filters and a map view. Visitors can open a detail page for full event info.
Before you list a show
- Verify your email first. Unverified email accounts cannot submit a show (complete email verification before listing).
- Have an approved (verified / 已認證) artist profile. Unverified artists cannot list a show.
- Check your free quota: each artist can create up to 5 public shows for free. Need more listings? Contact sales at [email protected].
- Prepare the show name, date, start/end time, description, cover image, and venue name plus address.
Step-by-step: list your own show
- Browse Shows to see how public listings appear.
- Open Create Show.
- Enter an external venue name (max 15 characters) and venue address, then confirm the pin on the map.
- Select a region, then fill in show name, date, start/end time, and description (max 1,000 characters).
- Upload a show image (JPG/PNG/WEBP, up to 10MB; square or A4 portrait). The system optimizes automatically.
- Enter entry fee (use 0 if free; currency HKD/USD/CNY). Ticket link, remarks, and note to admin are optional.
- Optionally add lineup artists. Each invited artist must accept before the show can proceed to publish; if anyone declines, the whole application is cancelled and you must create a new one.
- After submit, status is under review and you cannot edit. Track progress in Dashboard Shows.
- After admin approval, the show appears on the public Shows list.
Step-by-step: respond to lineup invites
- Open Lineup Invites.
- You may also see invites in Notification Center.
- Accept or decline. Confirmation emails may include a calendar file (
.ics) for “Add to calendar”; accepting or declining still happens on the site.
Status rules: edit, cancel, and delete
Use My shows to track every listing you created.
| Status | What you can do |
|---|---|
| Reviewing | View the listing. Cancel only while it is still under review. You cannot edit fields after submit. |
| Published | View the public detail page. You cannot edit or delete. |
| Cancelled | Remains in My shows for your records. No View / Delete action in the dashboard. |
| Completed | Remains after the show date. Listed under Past shows (GigxMatch verified) so you can choose Public or Not public for your profile. No manual delete. |
| Hidden | Set by admin only. Removed from Past shows dashboard and public profiles. |
Why there is no delete button:
- Shows are treated as performance records once submitted, not disposable drafts.
- Completed shows open a past-show visibility setting so each artist or venue can choose whether the listing appears on their own public profile.
- The system keeps cancelled and completed shows for a retention period (about 30 days after the show date), then may purge eligible listings automatically. Shows still marked Public on a profile stay protected longer.
Past shows (GigxMatch verified)
After a show is completed:
- Open Past shows (GigxMatch verified) from the Shows menu, or use the pen icon on your public artist profile.
- Choose Public or Not public for your own profile only.
- Other artists’ or venues’ choices do not remove the show from your list.
- Admin-hidden shows do not appear on this list or on public profiles.
Tips
- Keep title, date, time, address, and lineup accurate.
- Use a complete street address so the map can place the show correctly.
- Cancel promptly while the show is still under review if plans change.
- Quota is limited (5 free shows) — only submit shows you truly intend to publish. For additional paid listings, email [email protected].
Related pages
Quality checklist
- Confirm names, dates, times, venue address, and contacts before publish or reply.
- Recheck the public Shows list and detail page as a visitor would.
- Return to Notification Center after major actions.